The preparation for your board meeting is one of the most important things you can do to ensure a successful meeting. A well run meeting will result in clear decision-making, and an efficient use of time for everyone.
This begins more info here with the agenda. The agenda should clearly convey the most important issues to be discussed as well as decision-making that needs to be taken. The meeting materials must be distributed at least a week before the meeting so that the participants and Board members have time to prepare.
It is a good plan to call the participants in the meeting prior to the meeting to discuss any issues or to clarify any information that might be not available. This will allow the Board Member to discuss their concerns with the CEO or the management and ask for any additional information they need to be prepared for the meeting. This will reduce the number of questions that are asked during the meeting and help to facilitate an effective and efficient meeting.
It’s also a good idea to conduct background research or study into any issues that could come up at the meeting. You can do this by asking for more information from the relevant individuals or by looking up external sources. You’ll be more informed and able to ask thoughtful in-depth questions to enrich your meeting.